Payroll Services

San Diego Payroll

Payroll has a large number of rules that go with it.
The fine for not paying your payroll taxes, is double the tax you owed.
The IRS can go as far as to seize your assets to get your taxes paid.

9 things need to be on a paystub or on documentation handed to them with a paycheck.
The Department of Industrial Relations (DIR) Division of Labor Standards Enforcement (DSLE) states:

(1) gross wages earned
(2) total hours worked by the employee, except for any employee whose compensation is solely based on a salary and who is exempt from payment of overtime under subdivision (a) of Section 515 or any applicable order of the Industrial Welfare Commission
(3) the number of piece-rate units earned and any applicable piece rate if the employee is paid on a piece-rate basis
(4) all deductions, provided that all deductions made on written orders of the employee may be aggregated and shown as one item
(5) net wages earned
(6) the inclusive dates of the period for which the employee is paid
(7) the name of the employee and only the last four digits of his or her social security number or an employee identification number other than a social security number
(8) the name and address of the legal entity that is the employer, and if the employer is a farm labor contractor, as defined in subdivision (b) of Section 1682, the name and address of the legal entity that secured the services of the employer, and
(9) all applicable hourly rates in effect during the pay period and the corresponding number of hours worked at each hourly rate by the employee and, beginning July 1, 2013, if the employer is a temporary services employer as defined in Section 201.3, the rate of pay and the total hours worked for each temporary services assignment.

The deductions made from payments of wages shall be recorded in ink or other indelible form, properly dated, showing the month, day, and year, and a copy of the statement or a record of the deductions shall be kept on file by the employer for at least three years at the place of employment or at a central location within the State of California.”

San Diego city has its own minimum wage to comply with, which is higher than the State minimum wage, which is higher than the Federal minimum wage.

Sick time could be planned in advance, including family care

Department of Industrial Relations State of California website states: “The employee must notify the employer in advance if the sick leave is planned, as may be the case with scheduled doctors’ visits. If the need is unforeseeable, the employee need only give notice as soon as practical, as may occur in the case of unanticipated illness or a medical emergency.”

“Family members include the employee’s parent, child, spouse, registered domestic partner, grandparent, grandchild, and sibling.” according to the Department of Industrial Relations State of California.

San Diego payroll stipulates an employee filling out a W2 and an I-9 within 3 days of being hired.
The employee file, which includes the W2, cannot also include the I-9.
The employee file also needs to not include any health records.

San Diego Payroll by San Diego Bookkeeping and Accounting will help you be compliant.